The Glasgow Church of Christ has adopted this Privacy Policy as we take seriously, fairly and lawfully the right of people to keep their personal data private. This policy covers Glasgow Church of Christ’s handling of personally identifiable information that you provide to us and that we hold. It sets out how we comply with the General Data Protection Regulation (GDPR) law which came into effect on 25 May 2018.
Glasgow Church of Christ is a member congregation of ICC Missions.
WHY GLASGOW CHURCH OF CHRIST COLLECTS PERSONAL DATA AND HOW WE USE YOUR DATA
We collect personal data from you in order that we can:
- connect you with any church groups or teams you may wish to join and, thereafter, to inform you of Glasgow Church of Christ or ICC Missions related updates, services, activities, conferences and resources;
- partner with you on your spiritual journey.
We will not use your personal information for any other purpose.
HOW GLASGOW CHURCH OF CHRIST COLLECTS PERSONAL DATA
When you first connect with us, we collect your personal data as follows:
- ask for consent;
- if consent is granted, record your personal data which is then submitted to our Database. It is saved only in our database.
PROCESSING DATA
Principles relating to the processing of personal data are as follows:
Data will be:
- processed fairly, lawfully, and in a transparent manner;
- collected only for legitimate purposes;
- adequate, relevant and limited to meet the need;
- accurate and where necessary – kept up to date;
- held for only as long as is legitimately necessary;
- processed in a manner that protects the data from breach or loss.
COLLECTING DATA
There are 4 reasons why we may collect personal data:
- Consent
- Legitimate Interest in data (involvement in church life as well as Pastoral care) – in order for Glasgow Church of Christ to carry out its tasks – as long as it does not infringe on the person’s other rights.
- Legal contracts – such as a lease agreement / Workplace Contracts.
- Legal obligations to which the controller is subject – Gift Aid Declarations / PVGs.
When Collecting Data we will ensure that you understand clearly when providing data:
- why the data is being collected;
- how the data will be used;
- and by whom.
If any of the above were to change – you be notified in advance and given the option to then opt-out. The consequences of opting-out should be made clear at the time.
If the data was ever to be passed onto another body (e.g. ICC Missions) you will be advised at the time you give consent.
Consent – Consent will be given by a clear, affirmative act establishing a freely given, specific, informed and unambiguous indication of your agreement to the processing of personal data relating to you, such as by a written statement, including by electronic means, or an oral statement.
This could include ticking a box when visiting an internet website, choosing technical settings for information society services or another statement or conduct which clearly indicates in this context the data subject’s acceptance of the proposed processing of their personal data.
Consent will cover all processing activities.
Consent will be clear: easily read, understood and accessible (e.g. privacy policy on our website).
If consent relates to multiples uses – each use will have its own clear consent.
You can withdraw consent at any time – this does not impact on the data collected previously to this happening.
Parental consent is needed for children under the age of 13.
Children – Children merit specific protection with regard to their personal data, as they may be less aware of the risks, consequences and safeguards concerned and their rights in relation to the processing of personal data.
Extra care and protection will apply to the use of personal data of children for the purposes of marketing or creating personality or user profiles and the collection of personal data with regard to children when using services offered directly to a child.
The consent of the holder of parental responsibility should not be necessary in the context of preventive or counselling services offered directly to a child.
WHO SEES YOUR INFORMATION
Our Processers are competent and demonstrate the appropriate levels of knowledge in handling our information. Confidentiality Agreements are in place for any volunteers who would regularly process data (e.g. Evangelists / Church Leaders / Small Group Leaders, Finance team etc). Training has been given to each along with written instructions and a record that such has been given should be kept. Processors will not sub-contract their responsibilities without prior consent of Glasgow Church of Christ. All data will be returned or deleted after the processor has finished with it. Where the processor sub-contracts this responsibility – they too must show compliance of all of the above.
REQUESTS AND RIGHTS
You have the right to request a number of things in relation to their data, which includes:
- Access: the right to access the data held about you.
- Rectification: the right to ensure data is accurate and up-to-date.
- Erasure: request to be forgotten.
For more information regarding your rights or to request for one or more to be executed, please contact Glasgow Church of Christ using the contact details provided at the end of this Privacy Policy.
PHOTOGRAPHS AND FILMING
GDPR does not require us to stop taking photographs or filming within the church or at church events because these are considered public places. However, as an individual has the right to privacy as such we ensure that everyone is informed when photography and filming is taking place.
SECURITY
All personal data is held on the Glasgow Church of Christ Database which is stored on a secure server within the GRPR compliant “Church Box” software system.
We take the necessary steps to keep secure all the personal data we hold.
THIRD PARTY SHARING
Glasgow Church of Christ may share data with ICC Missions.
IF YOU NEED TO CONTACT US
Glasgow Church of Christ is a member congregation of ICC Missions
ICC Mission is both a company listed by guarantee (Company Number 04272228) and a registered charity in England and Wales (Charity Number 1092123)
Address: Glasgow Church of Christ, c/o Kelvinside Hillhead Parish Church, Observatory Road, G12 9AR
Email: leadership@glasgowchurch.org.uk
Tel: 07854 791714 (Mike Jarvis)
